AI Based FOIA Response for Office of General Counsel (OGC)

Artificial Intelligence (AI) based FOIA, Subpoena, Records request response acceleration solution for state government, federal government agencies & school systems.

Business Case for the App

The District of Columbia Housing Authority (DCHA) wanted to rapidly respond to FOIA requests that they were getting in 2020. However, they realized that many emails & attachments available in email archives were forwarded around the organization several times, the same attachments were used across multiple emails, and redacting the final email made the most sense since it typically had the information contained in all other prior discussions.

They also realized that they could also focus on redacting the final email of the conversation instead of every email of the conversation. Y Point worked closely with DCHA-OGC to build a custom application that could read archived emails from an outlook server or a PST file, remove duplicate emails and attachments, group emails into conversations, clearly identify the final email and make both emails and attachments available for redaction purposes.

AI Based FOIA Response For Office Of General Counsel (OGC)

FOIA, Subpoena, Records request response email, document & attachment de-duplication solution for state government, federal government agencies & school systems.

0 +
of attachments de-duplicated
0 +
of emails de-duplicated
0 +
of emails compressed into final conversations

Key Features/Benefits

Unlimited Number Of Users
Unlimited number of users

Create unlimited OGC or Paralegal users needed to support matters

Content Custodians

Create Email, Documents, Contracts or Metrics custodians

Conversation Identification
Conversation Identification

Redact only the final conversation vs 100’s of emails that constitute that conversation

Re-use redacted content

Re-use prior production releases for similar requests

Metrics For Management
Metrics for Management

Distribute work based on matter size, number of de-duplicated emails and attachments

Custom Integration
Custom Integration

Source data from any ERP, Contract Management, Cloud & On-prem applications & Data Warehouses

Technology Used in App

0 +
of attachments de-duplicated
0 +
of emails de-duplicated
0 +
of emails compressed into final conversations

Technical Architecture

Other industries where similar applications can be used

Fact Sheet

Reactive User Interface

Browser based tool with modern reactive UI

Grouping of emails into conversations

Multi-user parallel redaction for large matters

Distribution

Topic-based auto assignment for tasks

Auto redaction templates with “Global Keywords”

Browser based redactions.

Proven results in reducing overall redaction time.

Reduce clutter and improve employee satisfaction

Undo-Redact and redaction version management.

“Undo-Redact” and redaction version management

Single PDF & zip file for production release.

Single PDF & zip file for production release.

Integration with ERP, SAP, Yardi Voyager, SharePoint etc.

Cloud & / or On-premise. FedRAMP ready

Advisors

Himanshu

HIMANSHU VERMA

Co-founder & CEO Y Point Analytics & Epid HealthTech
GRACE VERMA

GRACE VERMA

Project Manager and analyst for “Change of Conditions” meal delivery application.

Testimonials

leslie

Y Point Analytics has been wonderful to work with in the development process and have created a wonderful product (Change of Condition application) that is helping us be more efficient in our delivery of meals as well as helping our consumers who have a change of condition get help from their care manager in nearly real time. This improved communication will prevent a lot of issues that might have been overlooked or not prioritized previously.

Leslie May Chibani
Assitant Director, Minuteman Senior Services

Awards

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