The District of Columbia Housing Authority (DCHA) wanted to rapidly respond to FOIA requests that they were getting in 2020. However, they realized that many emails & attachments available in email archives were forwarded around the organization several times, the same attachments were used across multiple emails, and redacting the final email made the most sense since it typically had the information contained in all other prior discussions.
They also realized that they could also focus on redacting the final email of the conversation instead of every email of the conversation. Y Point worked closely with DCHA-OGC to build a custom application that could read archived emails from an outlook server or a PST file, remove duplicate emails and attachments, group emails into conversations, clearly identify the final email and make both emails and attachments available for redaction purposes.
FOIA, Subpoena, Records request response email, document & attachment de-duplication solution for state government, federal government agencies & school systems.
Create unlimited OGC or Paralegal users needed to support matters
Create Email, Documents, Contracts or Metrics custodians
Redact only the final conversation vs 100’s of emails that constitute that conversation
Re-use prior production releases for similar requests
Distribute work based on matter size, number of de-duplicated emails and attachments
Source data from any ERP, Contract Management, Cloud & On-prem applications & Data Warehouses
Browser based tool with modern reactive UI
Grouping of emails into conversations
Multi-user parallel redaction for large matters
Topic-based auto assignment for tasks
Auto redaction templates with “Global Keywords”
Browser based redactions.
Reduce clutter and improve employee satisfaction
“Undo-Redact” and redaction version management
Single PDF & zip file for production release.
Integration with ERP, SAP, Yardi Voyager, SharePoint etc.
Cloud & / or On-premise. FedRAMP ready
Y Point Analytics has been wonderful to work with in the development process and have created a wonderful product (Change of Condition application) that is helping us be more efficient in our delivery of meals as well as helping our consumers who have a change of condition get help from their care manager in nearly real time. This improved communication will prevent a lot of issues that might have been overlooked or not prioritized previously.
